Administrative Assistant at PAREXEL

Location: Germany - Berlin

PAREXEL International is a growing, fast-paced, global Clinical Research Organization (CRO) that has helped bring to market 49 of the top 50 selling pharmaceuticals. In fact, we have worked with all 10 of the world's top 10 pharmaceutical companies. Given our breadth of expertise and the trust placed in us by major pharmaceutical companies worldwide, PAREXEL can provide you with a number of career options in Clinical Research that can rarely be found within just one company. In fact, over 25% of the positions opened at PAREXEL are filled by current employees working to advance their skills and careers.

The Administrative Assistant’s essential function is to perform all administrative tasks in time and readily available to support with experience, to the highest standards of quality and efficiency. Contributes to the smooth running of the department and departmental activities also by taking responsibility for general administrative duties as required. This includes general secretarial, administrative and technical services for internal Project Teams, external Clients and Managers.

Key Accountabilities:

• Maintain a positive, results oriented work environment, building partnerships and modeling teamwork, communicating to others in an open, balances and objective manner.

• Utilize appropriate TIME codes as they relate to a
particular task.

• Maintain agreed utilization.

• Administrative support of (Senior) Directors, Associate Director, Group (Senior) Managers.

• Identify and take responsibility for other general administrative duties as required (e.g. filing, faxing, producing correspondence).

• Provide support in the generation and analysis of financial reporting for the region if applicable.

• Maintenance of databases and spreadsheets for tracking purposes, including accruing status information and data monthly reports. .

• Provide support in the preparation of presentations.

• Organize meetings, write minutes.

• Supervision of students / temporary staff as appropriate.

• Manage telephone communication.

• Process in-coming and out-going communication to and from department.

• Order office supplies and maintain stock levels.

• Organize and account for business trips as required.

• Adhere to agreed timelines.

• Contribute to the smooth running of the department and departmental activities.

Qualifications:

• Very good working knowledge of relevant software such as MS-office (Excel, Word and PowerPoint)

• Sound interpersonal, verbal and written communication skills

• Highly organized with the ability to prioritize workload and manage multiple, potentially conflicting deadlines with attention to detail and within agreed timelines

• Strong attention to detail

• Client focused approach to work

• A flexible attitude with respect to work assignments and new learning

• Willingness to work in a matrix environment and to value the importance of teamwork.

• Ability to successfully work in a ("virtual") team environment

• Demonstrated ability to work independently with a sense of urgency by showing initiative in complete tasks.

• Effective time management in order to meet daily metrics or team objectives.

• Shows commitment to and performs consistently high quality work.

Education:

• High School Diploma

• Relevant qualification or equivalent experience is preferable.
Language Skills

• Good negotiation skills in German and English. Minimum work experience:

• Experience in office management in an international setting would be an advantage.