Accounts Assistant / Office Manager

Accounts Assistant / Office Manager

£18-20,000 + Free Parking onsite

Reception:

Greeting clients, answering phones, teas and coffees

Secretarial role:

Finalising top copies of letters for signature

Typing up letters

Sending out emails and responding immediately to emails enquiries from clients.

Pdf-ing documents to clients on a daily basis

Photocopying

Making up clients folders

Bankings:   

Logging cheques/entering receipts on to Iris/taking up to bank

Filing:         

Filing of clients records and making up new filing cabinet slots

Accounts and keeping Credit Control file

Purchase invoices

Making up new ring binders for each tax year for:        

Purchase Invoice

Time sheets

Fee notes

Archiving:   

Carrying out procedures for lost clients

Making up boxes for archived files to be put in the loft

Updating archiving spreadsheet

Managing the archived boxes in loft and bringing down files +7 years for checking and destroying.

Shredding:  

General day to day papers and larger quantities of Archived files marked for destroying

Arranging yearly on-site shredding of large quantities of papers

Postage:     

Opening post, dating and distributing

Enveloping/franking/posting/adding postage to machine

Labelling and forwarding letters to clients

Registered parcels to post office

Arranging courier if required

Stationery orders:

Keeping track of what is required, ordering and putting away.

Companies House:

Annual Returns. 

Producing returns, emailing clients, reminding clients of unreturned forms. 

Filing returns on line.

Keeping Registered Company board up to date.

Audit Bank letters to be sent out monthly

Printing out monthly statements

Keeping track of unpaid purchase invoices/writing cheques monthly

Generating invoices for monthly rent

Purchase sandwiches for monthly team meetings

Purchasing cleaning and kitchen supplies

Purchase birthday cards for members of staff

Keeping filing cabinet with Clients accounts for collection up to date

Responsibility for ensuring photocopier and fax machine properly maintained and stocked.

Office use only: Administrator, Data Entry, Executive Assistant, Executive PA, Office Assistant, Office Manager, PA, Project Support, Receptionist, Sales Administrator, Secretary, Team Secretary, Typist, Other Admin & Secretarial