PA/ADMIN ASSISTANT. PA Support. P/T. 2 days. 18-20K pro rata.

An exciting opportunity to join an exciting, high profile organisation in this newly created role.As Administration Assistant you will provide PA and secretarial support for the PA to Head of Sales

The main duties of your role will be

• Screen and deal with all Head of Sales correspondence and telephone calls
• Provide PA/secretarial support to Head of Sales
• Telephone and written liaison at all levels
• Preparation of proposals and presentations
• Diary management for Head of Sales
• Travel arrangements
• Type and circulate minutes from meetings
• Prioritise and filter requests
• Assist in the co-ordination of the PR account
• Type and distribute documents including proposals, contracts and letters
• Communicate between PA, Head of Sales, Sales Team and customers
• Send out letters and brochures to clients as requested
• Ensure the Head of Sales sees all literature/adverts etc. before they are sent out/printed – Provide support for proof reading

The Person

Your skills and abilities should include –

• Have a clear sense of purpose to drive action and inspire innovation amongst staff.
• Set and maintain high standards of work performance and deliver quality consistently and efficiently.
• Planning to achieve around fixed deadlines, and problem solving skills using initiative and sensitivity.
• Possessing communication skills that are clear, engaging and responsive.
• Develop networks, create and maintain effective working relationships.
• Have the ability to work in a fast moving environment.
• Maintaining a customer focussed approach to the management of all external relationships.
• Establish relationships and influence key stakeholder groups.
• Numerate to a good level of competence.
• Literate with a high command of English, both spoken and written.
• Responsive to guidance and instruction.
• Proficiency in all aspects of Microsoft Outlook, Excel and Word and PowerPoint
• High attention to detail.

Your personal attributes should include –

• Highly self motivated.
• Enthusiasm and willingness to be flexible in approach to achieve desired outcomes.
• Pro-active and engaging style.
• A winning attitude.
• Strong 'can do' approach.
• Remain calm under pressure.
• High work commitment.
• Willing to self evaluate and work towards continuous improvement.
• Commitment to equal opportunities.
• Good communication skills at all levels
• Good time/diary management skills
• A team player
• A good organiser
• Have good prioritisation skills

It is essential you have previous experience in a clerical/office working and customer service environment. Previous experience in a PA role would be desirable.

This is a part-time role available for two days per week – Tuesday and Thursday 9 am to 5.30 pm. The salary is £18,000-20,000 pro rata.

A great opportunity to operate at a high level in a challenging and rewarding role that can give you a great work/life balance with a dynamic and exciting organisation.

To discuss this further please contact Jane burrows at ATC Recruitment.