Project Coordinator

Job Description

Main Purpose of Role
To be responsible for the administration and coordination activity on specific projects for Lantec UK. Being the first point of contact for all project activity, you will be expected to maintain accurate and up-to-date records of scheduling, job closure and any stock movements. To help ensure Lantec UK is the No 1 service provider of choice due to our logistical and technical field expertise.

Key Accountabilities
• To be the first point of contact for all project-related queries and day-to-day coordination;
• To work with Lantec UK project managers in setting up projects and upload schedules/orders onto the IT system;
• To liaise with engineers on scheduling, logistics and any issues that may arise;
• To liaise with the customer on daily reporting;
• To maintain up-to-date install records and job sheets on the Lantec Management System (LMS);
• To coordinate inventory checks on project equipment;
• To escalate any issues to project managers and customers as appropriate;
• To attend project meetings as and when required;
• To carry out any other duties which may reasonably be expected/requested;
• To be available for training as and when required.

Key Performance Measures/Indicators
• Work is undertaken as per contract requirements and in accordance with written and verbal instructions;
• Project files are always up-to-date when inspected;
• Able to effectively coordinate multiple projects simultaneously;
• Demonstrates initiative and problem solving skills;
• All work undertaken is documented accurately and in a timely fashion.

Job Environment
• Office based (you may be required to go on site on as the business requires).

Work Pattern
• Monday to Friday – 40 hours per week between the hours of 8am and 6pm

Education
• Educated to a good standard of general education.

Qualifications
• Educated to ‘GCSE’ level or equivalent with relevant experience.

Knowledge
• Basic knowledge of IT project processes desirable;
• Basic knowledge of logistics business desirable;
• Retail/banking sector knowledge desirable.

Skills
• Ability to work to short deadlines and rapidly changing priorities;
• Strong interpersonal and communication skills;
• Ability to carry out specific tasks with minimum of supervision;
• Proficient in MS Office particularly Excel;
• Ability to work with other team members;
• Excellent customer care skills.

Experience
• Minimum of 1 year’s administration experience in a busy office environment.

Person Specification
• Well-presented;
• Flexible, tenacious and resilient;
• Organised;
• Hard working and dedicated;
• Reliable and punctual;
• Able to plan and set priorities;
• Motivated and enthusiastic with a desire to learn.
• Full driving licence desirable