Receptionist_Office Co-ordinator

NO AGENCIES PLEASE 

Job title:
Receptionist / Office Co-ordinator

Responsible to:
Financial Controller

Overall responsibility:
We are looking for a friendly, flexible, approachable and proactive Receptionist / Office Co-ordinator to act as initial front of house to our office. 

You will be dealing with visitors, answering a switchboard and undertaking ad hoc administrative tasks. You must have an excellent standard of personal dress and presentation coupled with a good telephone manner.

Ideally you will have experience of working on a Reception desk or within a telephone based customer service role in an office.

The role will include helping to develop and enhance processes for the smooth running of our UK Head Office.

Main activities:
• First point of call for all incoming telephone enquiries
• Provide a professional and efficient front desk service to internal and external clients
• Meet and Greet Guests into the Company
• Create and distribute Visitor Passes
• Responsible for the Meeting Room Suite. Host and ensure that the rooms are kept clean and tidy
• Preparation of catering and refreshments for clients
• Stationery Ordering including Stock Control
• Business Card re-ordering
• Handling In-coming and out-going mail
• Booking taxi's and courier services
• Assist with organising company meetings/team building events
• General administration duties and ad-hoc project tasks
• Co-ordination point for all facilities issues
• Assisting and facilitating Health and Safety Programmes
• Scheduling Fire Alarm and Evacuation drills

Overall role:
This is a standalone role with no staff responsibility, covering a whole range of tasks predominantly providing a first class reception service.
Create an approachable and friendly first impression and ensure all visitors are greeted in a professional and courteous manner.
We currently seek someone who enjoys a straightforward but varied role. The successful applicant needs to have a can-do approach, be smart, alert and comfortable dealing with all types of people.
You will also need to be flexible. As well as being responsible for ensuring the efficient and smooth operation of the reception area, you will co-ordinate a range of administrative office tasks.
In addition to the above outlined role Receptionist / Office Co-ordinator may, from time to time, be required to undertake additional or other duties as necessary within their capabilities and status to meet the needs of the Company.

Background Knowledge:
The following background knowledge/skills will prove helpful:

• Knowledge of MS Outlook, Word and Excel,
• Experience of similar role
• Ability to work autonomously
• Some experience of Health and Safety within the office would be an advantage
• Approachable with good communication skills at all levels
• Good personal organisational and prioritisation skills
• Honesty and Integrity
• Team Player

Primary place of work: Bracknell
Hours of work: Monday to Friday, 09:00 to 17:30 (except Bank Holidays)
Anticipated start date: December 2009